Spring 2020 vendor package

June 6th, 2020

10:00am – 3:00pm

The Black Knight Inn

Red Deer, Alberta

What we offer:

Rock Your Bump started back in 2011 as the premiere shopping event for new and expectant moms, and has continued to be a show that people look forward to attending! This is the 18th Rock Your Bump show and it will be held at The Black Knight Inn on June 6th, 2020. Because of the intimate setting we will be limiting each category accordingly.

Customers can purchase tickets for the early bird shopping from 10am – 11am. They will get a swag bag, first dibs on shopping, entered into a special draw and some vendors offer specials during that first hour as well. We will also have 25 VIP swag bags for those who want super special swag bags with extra goodies in them for a total of 125 swag bags. We will be doing hourly door prizes all day long as they are a huge draw to the show, in addition to a grand prize draw at the end of the day. You will be required to donate a door prize to be used for these giveaways or other giveaways related to the show. There is no minimum value for this. Please note that this door prize is to be provided to organizers approximately 3 weeks before the show. Swag bag items will also be dropped off during this time so please plan accordingly.

Demographics:

Rock Your Bump is dedicated to showcasing businesses that are local to Alberta. Our research has shown that Central Alberta like to shop local and support local businesses. They also love unique items that cannot be found “everywhere”. Mothers represent the most powerful consumers in Canada today, controlling the majority of the household spending. By being a part of Rock Your Bump, you will be having face to face interaction with these women! 90% of those who attend our show identify as female, with the majority being between the ages of 25 and 34 (55%). At our Fall 2019 event approximately 95% of attendee’s were expecting and/or had children. These numbers have been consistent for several years now. For our 18th show we are expecting between 400-500 adults thru the doors.

Advertising and Promotion:

We use many different means of advertising in order to reach as many people as we can. We do ask for your help in reaching more people. By sharing Rock Your Bump social media posts, handing out postcards at events prior to ours or adding them into orders we can reach so many more people!

Social Media:

This is our biggest area for advertising with about 70% of attendees hearing about the show on social media. You will receive a minimum of 5 mentions between Facebook, Twitter and Instagram.

Website:

We have a website that has information about the events, plus we keep vendors from past events listed for a minimum of 2 years. Each vendor gets their own page on our website (www.rockyourbump.ca) where you will have your company name and description along with any pictures/logo you provide to us.

Radio advertising:

We will be utilizing radio advertising again leading up the event. Last event we did advertising on Real Country and Kraze and it went well. Real Country also did a give-away on their Facebook page for us. We are thinking we will do similar for the Spring event.

Printed Material:

Approximately 3000 postcards and 25 posters will be delivered around the community in the month leading up to the show by vendors and the show organizers. By having all the vendors handing out postcards and posting on social media as well, we are able to reach so many more people!

Emails:

We have been collecting email address from our guests for a few years now and send out 3-5 emails a year letting our past guests know about upcoming events.

Table and Booth Options:

All tables are 8 feet long and approximately 2.5 feet deep and are covered and skirted. All spaces include one table and up to two chairs.

Inside 8 foot table (handmade) $150

Inside 8 foot table (all others) $175

Please note that all inside 8 foot tables are just the table and cannot be moved. There will be no space beside, in front or behind the table for product displays, clothing racks, backdrops, etc.

Outside 8×6 booth $225 – just 1 left!

Outside 8×8 booth $250 – just 1 left!

Outside 9×8 booth $275 – 2 available

Outside 10×6 booth $275 – sold out

Outside 10×8 booth $300 – sold out

Outside 10×10 booth $350 – 2 available

All outside booths allow you to set up your display as you wish within your space.

Map is at the bottom of the page. Spaces without numbers are taken.

Vendor Perks

• We continue to list all past vendors on our website with a link to your business for a minimum of 2 years. This way customers can find you again.

• Private vendor page on Facebook so you can ask questions and we can keep you updated on the show. Please make sure you join the group.

• Opportunity to contribute promotional materials, samples and coupons to 125 swag bags. Paper only will not be accepted. Please make sure you have items attached to any paper you contribute.

• Free Wifi available for vendors.

• Complimentary electricity in all outside booths. Please bring your own extension cord.

• Covered and skirted tables are provided at no extra cost.

• Postcards and posters to hand out so your customers can visit you at the show

• In November we will be hosting a vendor get together event. A fun evening of socializing, wine, snacks and giveaways for YOU! All vendors who participate in our events for 2020 will be invited to join us.

Other opportunities:

Snack Sponsor

We like to offer a special sweet treat to ticket holders who come between 10am – 11am. We have two options for this sponsorship. If you own a bakery you can supply 150 treats (cupcakes, cake pops, cookies, chocolates). If you do not own a bakery, we can arrange for the treats on your behalf. With either option you can also have a table space at the show at a discounted rate, or just use the social media as a great advertising opportunity with minimal work! We would love to chat more with you about this!


Rules and regulations:

1. Complete all forms online and email photos to hello@rockyourbump.ca. Send in payment within 48 hours of being accepted. Do not send payment until you receive an email accepting you – this is a juried show. Please allow up to 14 days for us to look over applications. You will receive an email no matter our decision. Receipts will be on your table the day of the show. If you need a duplicate receipt due to it being lost or misplaced, there will be a $5 charge.

2. Set up will be from 8:00am until 9:45am on Saturday. ALL vendors must be present by 9:15am to set up. Failure to do so will automatically release your booth location back to the show organizer and no refund will be issued. Vendors may not dismantle before 3pm. Anyone found to be taking down before 3pm will not be invited back. We will have set up available on Friday as well, we just do not know what time as of yet.

3. Photographs and videos: Organizers reserve the rights to reproduce all photographs, images and likenesses taken during the show for future promotional purposes.

4. Nothing is to be attached to the walls in any way.

5. Spaces cannot be shared with other business, nor can you advertise another business at your booth. Anyone selling/advertising items not approved will be asked to leave.

6. We reserve the right to ask a vendor to leave if they are not acting in a professional manner at the show.

7. Any items left at The Black Knight Inn will be disposed of as Rock Your Bump organizers see fit.

8. Vendor agrees that the event management, the venue and their representatives are not liable for any injury, damage that may occur to the exhibitor or to any items that are lost, stolen or damaged at Rock Your Bump. While we do not require it, it is recommended you carry insurance for your business.

9. Exclusivity: Organizers do not provide vendors with exclusivity to any one particular product or service unless specifically negotiated in writing through sponsorship.

10. If the venue becomes unfit for occupancy or substantially interfered with due to any cause not within the control of the organizer, the trade show may, at the sole discretion of event organizers, be cancelled, relocated or delayed. Exhibitors understand that the event organizers shall not be responsible for delays, damage, loss, increased costs or other unfavourable conditions arising. Should the event be canceled, relocated or delayed, the exhibitor herby waives any and all claims for injury, loss or damage arising there from. If a vendor chooses a refund instead of accepting the new location and/or date, they may request a refund and it will be issued within 30 days.

11. Cancellations: This contract can be cancelled providing written notice is received at least eight (8) weeks prior to the show date, in which case the vendor will be responsible for 50% of the total contracted amount. If the vendor cancels after this date the vendor will be liable for 100% of the total contracted space costs. By cancelling this contract the vendor forfeits all rights or claims to the allocated space and organizers are free to rent it to others. If a cancellation needs to be made, the Vendor must notify Rock Your Bump via email hello@rockyourbump.ca.

Please remember to email photos to hello@rockyourbump.ca. Please save photos as “( your company name)1”, “(your company name)2”, etc before sending them to use. Much appreciated!