Rock Your Bump application

Presents:

 

Rock Your Bump, Spring Edition

April 6th, 2019

    10:00am – 3:00pm

    The Black Knight Inn

    Red Deer, Alberta

 

Introduction:

Rock Your Bump started back in 2011 as the premier shopping event for new and expectant moms and has continued to be a show that people look forward to attending! This is the 15th Rock Your Bump show and it will be held at The Black Knight Inn on April 6th, 2019. Because of the intimate setting we will be limiting each category accordingly. Our primary basis for acceptance in the show is the quality, originality and craftsmanship of the work to be sold or a service that fits into a pregnancy, baby or parent category. Acceptance will also be based on booth display and product packaging. The professionalism of the booth display is a major consideration in our applicant selection and is also a determination in booth placement within the show. We are not accepting any new MLM or direct sales vendors. Thank you for understanding.

What We Offer:

Our goal for this show is to make the moms and moms-to-be feel like they had a nice time out and got to see some unique products and services you don’t see everywhere. Customers can purchase tickets for the early bird shopping from 10am – 11am. They will get a swag bag, first dibs on shopping, entered into a special draw and some vendors offer specials during that first hour as well. We will also have 25 VIP swag bags for those who want super special swag bags with extra goodies in them for a total of 125 swag bags. We will be doing hourly door prizes all day long as they are a huge draw to the show, in addition to a grand prize draw at the end of the day. You will be required to donate a door prize to be used for these giveaways or other giveaways related to the show.

There is no minimum value for this. Please note that this door prize is to be provided to organizers before the show. Each exhibitor has the opportunity to add tangible items to our 125 swag bags, along with your business card. For the VIP swag bags (25), we’d love something extra special for them if you have something, if not, the regular items you have will be great! We will not accept only paper products as swag. Be creative!

Demographics:

Rock Your Bump is dedicated to showcasing businesses that are local to Central Alberta. Our research has shown that people like to shop local and support local businesses. They also love unique items that cannot be found “everywhere”. Mothers represent the most powerful consumers in Canada today, controlling the majority of the household spending. By being a part of Rock Your Bump, you will be having face to face interaction with these women! 90% of those who attend our show identify as female, with the majority being between the ages of 25 and 34 (55%). Over 90% of attendees are expecting and/or have children and over 50% are married. For our 15th show we are expecting between 400-500 adults thru the doors.

Advertising and Promotion:

We use many different means of advertising in order to reach as many people as we can.

Social Media:

This is our biggest area for advertising with about 95% of attendees hearing about the show on social media. You will receive a minimum of 5 mentions between Facebook and Instagram. If you have been a vendor in the past, you know we do a lot of social media advertising and shout outs for our vendors.

Website:

Each vendor gets their own page on our website (www.rockyourbump.ca) where you will have your company name and description along with any pictures/logo you provide to us. We keep all past vendors listed for a minimum of 2 years.

Radio advertising:

We will have radio advertising for the week leading up to the show and a commercial running the day of the show on Real Country 95.5. They also do a giveaway for us on their Facebook page during our radio blitz.

Printed Material:

Approximately 1000 postcards and a dozen posters will be delivered around the community in the month leading up to the show by vendors and the show organizers. By having all the vendors handing out postcards as well, we are able to reach so many more people!

Table and Booth Options:

(map is at the bottom of the page)

Inside 8 foot Table (handmade) $150 -5 inside tables left in total

Inside 8 foot Table $175 -5 inside tables left in total

Outside 8×6 Booth $225 -2 left

Outside 8×8 Booth $250 -2 left

Outside 9×8 Booth $275 -3 left

Outside 10×6 Booth $275

Outside 10×8 Booth $300

Outside 10×10 Booth $350 -3 left

*Please note that all inside 8 foot tables are just the table and cannot be moved. There will be no space beside, in front or behind the table for product displays, clothing racks, backdrops, etc.

**All tables are 8 feet long and approximately 2.5 feet deep and are covered and skirted.

EARLY BIRD SAVINGS! Send in your application and pay in FULL by December 15th and save $25 off your fees!

Please note, if you do not pay in full by that date, your fees will be increased to reflect the regular pricing.

 

What else do you get?

• We continue to list all past vendors on our website with a link to your business for a minimum of 2 years. This way customers can find you again.

• Private vendor page on Facebook so you can ask questions and we can keep you updated on the show.

• Opportunity to contribute promotional materials, samples and coupons to 125 swag bags (Paper only will not be accepted. Please make sure you have items attached to any paper you contribute)

• Free Wifi available for vendors

• Complimentary electricity in all outside spaces (please bring your own extension cord)

• Tables are covered and skirted

• Postcards and posters to hand out so your customers can visit you at the show

 

Other opportunities:

Premier Sponsors – Three ONE Available

• Sponsor to be presented as “(Your Business Name/logo”) present: Rock Your Bump” or “Brought to you by…” on print advertising (front of postcards/posters) and on the Facebook cover photo.

• Exclusivity for your category

• Your company name mentioned on the radio during our radio advertising blitz the week leading up to the event

• Preferred booth location at the trade show

• Opportunity to contribute promotional materials, samples and coupons to 125 swag bags (Paper only will not be accepted. Please make sure you have items attached to any paper you contribute)

• Your own page on RYB website with links to your website/Facebook page, pictures and description (provided by you) and listed as a sponsor on the website.

• Minimum 8 mentions on Social Media

• Promote any special you will have at the show on Facebook

• Private vendor page on Facebook

• Your logo on the website landing page for minimum 2 months

• $25 in Rock Your Bump Bucks you can use in a giveaway on your Facebook page to raise awareness of the show. To be redeemed the day of the show with any vendor. No cash value

• We continue to list all past vendors on our website with a link to your business for a minimum of 2 years. This way customers can find you again.

• Postcards and posters to hand out so your customers can visit you at the show.

– 10×10 space $850

– 9×8 space $775

– 8×8 space $750

– 8×6 space $725

– 8 foot table $675

Want to be a Premier Sponsor for all 3 events in a calendar year? (Rock Your Bump Spring, the Baby Shower, Rock Your Bump Fall) We are offering special pricing of just $1200 plus the cost of your chosen booth space!

 

Mother’s lounge (approx 10×15 total space)

Opportunity to sponsor this important space for moms to relax and feed their little ones. We will provide 2 comfortable chairs for moms to sit in and a small table for snacks. The nursing area will be curtained off and you will have a small space outside the curtained area to advertise your services. We also suggest having snacks for mom to eat in the Mother’s lounge.

• Opportunity to contribute promotional materials, samples and coupons to 125 swag bags (Paper only will not be accepted. Please make sure you have items attached to any paper you contribute)

• Your own page on RYB website with links to your website/Facebook page, pictures and description (provided by you) and listed as the Mothers Lounge sponsor on the website.

• Minimum 5 mentions on Social Media.

• Power is included in this space, please bring your own extension cord.

• We continue to list all past vendors on our website with a link to your business for a minimum of 2 years. This way customers can find you again.

• Postcards and posters to hand out so your customers can visit you.

$250

 

On-site Photographer

• A 20×10 space where you will offer photo sessions to the public the day of the show.

• Preferred booth location at the trade show

• Your own page on RYB website with links to your website/Facebook page, pictures and description (provided by you) and listed as offering on-site sessions on the website.

• Your company name mentioned on the radio during our radio advertising blitz the week leading up to the event

• Private vendor page on Facebook so you can ask questions and we can keep you updated on the show.

• Opportunity to contribute promotional materials, samples and coupons to 125 swag bags (Paper only will not be accepted. Please make sure you have items attached to any paper you contribute)

• Minimum 5 mentions on Social Media

• Free Wifi

• Complimentary electricity. Please bring your own extension cord(s)

• One or two covered and skirted tables plus chairs

• Postcards and posters to hand out so your customers can visit you at the show

$450

 

Snack Sponsor

We like to offer a special sweet treat to ticket holders who come between 10am – 11am. In exchange for 150 treats (cupcakes, cake pops, cookies, chocolates) you will receive:

• Your own page on RYB website with links to your website/Facebook page, pictures and description (provided by you) and listed as our snack sponsor on the website.

• Private vendor page on Facebook so you can ask questions and we can keep you updated on the show.

• Minimum 5 mentions on Social Media

• Tables are covered and skirted

• Opportunity to contribute promotional materials, samples and coupons to 125 swag bags. Paper only will not be accepted. Please make sure you have items attached to any paper you contribute).

• Free Wifi

• Postcards and posters to hand out so your customers can visit you at the show

• Complimentary electricity if you choose an outside booth. Please bring your own extension cord(s).

– 10×10 space $225

– 9×8 space $150

– 8×8 space $125

– 8×6 space $100

– 8 foot inside table $50

 

Swag Bag Sponsor -taken

A great opportunity to have 125 people walking around with YOUR company logo on a reusable cloth bag! 25 of them need to be different (larger, different colour, etc) for the VIP bags so we can identify them easily.

• Opportunity to contribute promotional materials, samples and coupons to 125 swag bags. Paper only will not be accepted. Please make sure you have items attached to any paper you contribute).

• Social media shout out thanking your business for the bags.

• Listed on the website as the swag bags sponsor.

You provide us with 125 reusable fabric bags with your logo on them – $50

We source out the 125 reusable fabric bags with your logo on them – $350

 

 

Rules and regulations:

1. Complete all forms and email photos to hello@rockyourbump.ca. Send in payment within 48 hours of being accepted. Do not send payment until you receive an email accepting you – this is a juried show. Please allow up to 14 days for us to look over applications and make decisions. If you are not accepted you will be notified.

2. Set up will be from 8am until 9:30am on Saturday. ALL vendors must be present by 9:00am to set up. Failure to do so will automatically release your booth location back to the show organizer and no refund will be issued. Vendors may not dismantle before 3pm. Anyone found to be taking down before 3pm will not be invited back. Early set is usually possible on Friday, but it is not guaranteed and we will not know if we can set up early until the week of the show. A lot of vendors have asked for time to do some shopping themselves, so we will have a vendor shopping time from 9:30am – 9:50am on Saturday. So please be ready!

3. Keep your area clean and tidy with extra stock and personal items stored under tablecloths and out of public view.

4. Photographs and videos: Organizers reserve the rights to reproduce all photographs, images and likenesses taken during the show for future promotional purposes.

5. Spaces cannot be shared with other business, nor can you advertise another business at your booth.

6. We reserve the right to ask a vendor to leave if they are not acting in a professional manner at the show.

7. Anyone selling items not approved will be asked to leave.

8. Any items left at The Black Knight Inn will be disposed of as Rock Your Bump organizers see fit.

9. Vendor agrees that the event management, the venue and their representatives are not liable for any injury, damage that may occur to the exhibitor or to any items that are lost, stolen or damaged at Rock Your Bump.

10. Exclusivity: Organizers do not provide vendors with exclusivity to any one particular product or service unless specifically negotiated in writing through sponsorship.

11. If the venue becomes unfit for occupancy or substantially interfered with due to any cause not within the control of the organizer, the trade show may, at the sole discretion of event organizers, be cancelled, relocated or delayed. Exhibitors understand that the event organizers shall not be responsible for delays, damage, loss, increased costs or other unfavourable conditions arising. Should the event be canceled, relocated or delayed, the exhibitor herby waives any and all claims for injury, loss or damage arising there from. If a vendor chooses a refund instead of accepting the new location and/or date, they may request a refund and it will be issued within 30 days.

12. Cancellations: This contract can be cancelled by either party provided written notice is received by the other at least eight (8) weeks prior to the show date, in which case the vendor will be responsible for 50% of the total contracted amount. If the vendor cancels after this date the vendor will be liable for 100% of the total contracted space costs. By cancelling this contract the vendor forfeits all rights or claims to the allocated space and organizers are free to rent it to others and collect the cancellation charge as liquidation damages. If any cancellations need to be made, the Vendor must notify Rock Your Bump via email (hello@rockyourbump.ca).

 


 

*While we attempt to keep the map updated, it may not be fully up to date.


Please like our Facebook Page at: https://www.facebook.com/RYB-RD

Check out our website at: www.rockyourbump.ca

Instagram: rockyourbumprd

Pinterest: rockyourbumpRD

#RockYourBumpRD


Rock Your Bump is put on by Central Alberta Doulas Inc.

Christine Catherall – Owner and Head Organizer

Mailing Address: 44 Drummond Avenue T4R 3E1

Christine 403.396.3747 (call or text)

Hello@RockYourBump.ca

Brittany McCoy – Co-Organizer